How to install the ink cartridge on the DM300C, DM400C and more

UPDATED : April 15, 2016

The actual ink usage varies and depends on whether ads are routinely printed, how many pieces of mail are printed, and other factors. A prompt displays when the ink supply is low or exhausted.
  • Low Ink Warning - Replace the ink tank soon. The system can print approximately 300 more impressions.
Caution: Replace the ink tank as soon as possible to avoid running out of ink.
  • Ink Out Warning - Replace the ink tank immediately. The ink supply is exhausted and the system will not print.
  • No Ink Tank Message - If a new Pitney Bowes ink tank has been installed and this message displays, contact the Supply Line for a replacement tank.
Watch this video to how to replace the ink tank on DM300C™, DM400C™, DM450C™, and DM475™.

Follow these steps to replace the ink cartridge:
  1. If you have a scale, lift it up and remove it from the top of the machine
  2. Open the ink tank access cover
  3. Select Replace Ink Tank. A Moving Ink Tank message displays.
  4. At the Install Ink Tank / Print Head screen, unlock the green ink tank cartridge guard
  5. Lift and remove old ink (tank) cartridge
  6. Remove tape on bottom of new ink (tank) cartridge
  7. Lower the ink tank into the cavity. The ridges on either side of the cartridge will slide into the grooves.
  8. Close the Green ink tank cartridge guard. It should click when fully closed.
  9. Close the cover. The system automatically recognizes the new cartridge.
  10. When the system prompts to print a test pattern, select one of the following options:
    • Select Yes, Print Test Pattern to print a test pattern
    • Select No to skip printing a test pattern and return to the Home screen
  11. If you removed the scale, place it on top of the machine
  12. Press Normal Preset to return to your default settings

Environment Details

Products affected: DM300C™, DM400C™, DM450C™, and DM475™


  • No Downloads